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Triage school and parent emails each morning
School and parent emails bury deadlines, sign-ups, and schedule changes in a busy inbox.
What the agent did
Alexandra Zubko, a parent, set up a label in her email that catches messages from teachers, the school office, and PTA contacts. A ChatGPT-based agent connected to her Gmail checks that folder once a day and sends her a short summary: the top three things to know, any deadlines, and anything that needs an RSVP, a click, or a reply. It drafts polite replies to common requests like sign-ups and volunteering, which she edits before sending. When it finds a date, it asks before adding the event to her calendar.
What the owner still checks
Set up the email label first so the agent only reads school mail. Review every draft reply before you send it, since it goes out under your name. Spot-check the summary against the original emails for a week or two, because a missed deadline matters more than a messy inbox.
Read every field of a government form before it is submitted, and keep a copy of what was sent.
Try this job
Starter prompt written by Agents 101. This was written for this guide. It is not a quote from the original post. Change the names, amounts, and accounts so they match you before you send it.
Every morning, read new emails in my "School + Parent" label. Send me a short summary with: 1) the three most important things I need to know today, 2) any deadlines or action items, with dates, and 3) anything I need to RSVP to, click, or reply to. For simple requests like sign-ups, RSVPs, or availability, write a short, friendly draft reply and save it as a draft. Don't send it. When an email mentions an event date, ask me before adding it to my calendar, and include the time, place, and any link. Never send email or accept invites for me.
Source
chiefhouseholdofficer.substack.com (opens in a new tab), dated .
Added to Agents 101 on . Any dollar amounts are what the original person said. We did not check them.